Date: Mon, 17 Nov 1997 03:37:33 GMT Server: Apache/1.2.4 FrontPage/3.0.3 Last-Modified: Sun, 09 Nov 1997 13:36:17 GMT ETag: "3938b-3651-3465bc51" Content-Length: 13905 Accept-Ranges: bytes Connection: close Content-Type: text/html X-Pad: avoid browser bug Vehicle Analysis Reports

Crown Commercial Fueling
Providing Quality Gasolines And A Good Deal More!

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Vehicle Analysis Reports

Are you tired of a shoebox full of receipts at the end of the month?

This is the answer. Click on an area of the sample report below
for an explanation of this monthly management report for vehicles.
If you only need the Standard Card Activity Summary, click here.

Vehicle Analysis Report

 

If you would like a sample of this report, go to the Download Area.


Explanation of Vehicle Analysis Reports

Account / Customer

This area shows your account number and the current mailing address.

Vehicle Description

This 17-character field holds a brief description of the Year - Make- Model. The vehicle number is shown at the right side of this field.

Plate Number

Optional: You may place tag numbers here.

Department

Optional: You may use this 8-character alphanumeric field to designate a department.

Company Vehicle Number

This 17-digit field can handle VIN's or a simple company number.

Location

The location codes are shown as street addresses on the final report page. The manager wants to make sure all locations are within your relative trade area. Did Joe drive to the ballgame over the weekend?

Date & Time

The date and time is captured electronically. The time is shown in military hours. What was Joe doing at 22:00 in a company vehicle?

Driver Name

Each driver is given a unique four-digit (or six-digit, if you prefer) Driver ID. The number works for all the cards on the account. Cross use of the vehicles will not mess up your reports. This gives you accountability for each transaction. You have better security if a card is lost or stolen. If a manual entry occurs, the "signature on file" label will appear; otherwise, you will see the driver's name.

Odometer

Your driver provides an accurate odometer reading for each fill-up. This shows up here and is used to calculate the Cost Per Mile and MPG columns.

Product

Here is the key: UNL = regular unleaded, UNL+ = unleaded plus, SUP = super unleaded, DSL = diesel, OTH = other. Now you can easily monitor who fuels with regular and who wasn't paying attention when they picked up the nozzle. Does Joe think this van needs premium?

Units / Gallons

This shows the number of gallons for the transaction. How can Joe squeeze 22 gallons in a 14 gallon capacity pick-up?

Cost per Gallon

We offer the same low cash price to our credit customers. Crown offers low, competitive pricing at all locations. Dealer stations are independently operated. Prices may vary.

Cost of Transaction

No higher math involved here. This total matches the ticket the driver brought back to you.

Cost per Mile

Watch the cost per mile to see when your vehicle needs routine tune-ups or is ready to be traded. This is useful to compare to other similar models in your fleet in the year-to-date section also.

Miles per Gallon

You can throw away the calculator. Your hard work is done the minute you look at the report. Watch for a sudden drop in miles per gallon. It could mean it's time for a tune up, or it could mean Joe filled up his wife's car.

See Legend

All report deviations are flagged by an asterisk. If the MPG varies by 25% up or down, it will show up here. If a bad odometer entry is made, it will self-correct on the next transaction. This is where you want to look.

Monthly & Year-to-Date Summary

All your bookkeeping is done for you. Won't your auditor smile when she sees this?

Non-Fueling Transactions

If you leave your cards unrestricted, any purchases other than fuel will appear here. Be sure to ask your driver to keep any cash register receipts if you have questions about these items.

Standard Card Activity Summary

The Standard Card Activity Summary (SCAS) is available for those who don't need detailed reports.  The SCAS option is easy to use because you simply sign your receipt and go.  You receive monthly summaries for each card and it's still the same price:  cash or credit.  A sample report is available in the download section.   Be sure to download scas1.jpg and scas2.jpg to see the entire report.

 

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