This area shows your account number and the current mailing address.
This 17-character field holds a brief description of the Year - Make-
Model. The vehicle number is shown at the right side of this field.
Optional: You may place tag numbers here.
Optional: You may use this 8-character alphanumeric field to designate a
department.
This 17-digit field can handle VIN's or a simple company number.
The location codes are shown as street addresses on the final report page.
The manager wants to make sure all locations are within your relative trade area. Did Joe
drive to the ballgame over the weekend?
The date and time is captured electronically. The time is shown in
military hours. What was Joe doing at 22:00 in a company vehicle?
Each driver is given a unique four-digit (or six-digit, if you prefer)
Driver ID. The number works for all the cards on the account. Cross use of the vehicles
will not mess up your reports. This gives you accountability for each transaction. You
have better security if a card is lost or stolen. If a manual entry occurs, the
"signature on file" label will appear; otherwise, you will see the driver's
name.
Your driver provides an accurate odometer reading for each fill-up. This
shows up here and is used to calculate the Cost Per Mile and MPG columns.
Here is the key: UNL = regular unleaded, UNL+ = unleaded plus, SUP = super
unleaded, DSL = diesel, OTH = other. Now you can easily monitor who fuels with regular and
who wasn't paying attention when they picked up the nozzle. Does Joe think this van needs
premium?
This shows the number of gallons for the transaction. How can Joe squeeze
22 gallons in a 14 gallon capacity pick-up?
We offer the same low cash price to our credit customers. Crown offers
low, competitive pricing at all locations. Dealer stations are independently operated.
Prices may vary.
No higher math involved here. This total matches the ticket the driver
brought back to you.
Watch the cost per mile to see when your vehicle needs routine tune-ups or
is ready to be traded. This is useful to compare to other similar models in your fleet in
the year-to-date section also.
You can throw away the calculator. Your hard work is done the minute you
look at the report. Watch for a sudden drop in miles per gallon. It could mean it's time
for a tune up, or it could mean Joe filled up his wife's car.
All report deviations are flagged by an asterisk. If the MPG varies by 25%
up or down, it will show up here. If a bad odometer entry is made, it will self-correct on
the next transaction. This is where you want to look.
All your bookkeeping is done for you. Won't your auditor smile when she
sees this?
If you leave your cards unrestricted, any purchases other than fuel will
appear here. Be sure to ask your driver to keep any cash register receipts if you have
questions about these items. |